45th EA General Assembly // Luxembourg

Luxembourg 13th - 14th May 2020-CANCELLED

Due to the outbreak of the coronavirus disease (COVID-19) and the subsequent travel restrictions, the 45th EA GA, Luxembourg, has been cancelled.

For further information, please contact OLAS by mail or the EA Administration directly.


(preliminary schedule)


Tuesday, 12 May 2020 19:00 - 22:00 Welcome reception Parkhotel Alvisse, salon Hollenfels (hosted by OLAS)
Wednesday, 13 May 2020 08:00 - 09:00 Registration EA General Assembly
09:00 - 10:30 GA Meeting (salon Europe)
10:30 - 11:00 Coffee Break and group photo session
11:00 - 12:30 GA Meeting
12:30 - 13:30 Lunch Break
13:30 - 15:00 GA Meeting (salon Europe)
15:00 - 15:30 Coffee Break
15:30 - 18:00 GA Meeting (incl. Coffee Break, salon Europe)
18:30 -   Sightseeing bus tour before heading to the Gala Dinner at Château de Bourglinster (hosted by OLAS)
Thursday, 14 May 2020 09:00 - 10:30 GA Meeting (incl. Coffee Break, salon Europe)

10:30 - 11:00

11:00 - 12:30

12:30 - 13:30

13:30 - 15:00

Coffee Break

GA Meeting

Lunch Break

GA Meeting (incl. Coffee Break, salon Europe)



The registration fee will be charged per meeting day.

Please indicate the meeting events you wish to participate in.
The fee shall be paid exclusively via bank transfer to the indicated account.

  • 1 day fee: €145,00 (VAT included)
  • 2 days fee: €290,00 (VAT included)

The deadline for the submission of registration and payment of the total registration fee is 31st of March 2020 at the latest. This fee includes all meeting facilities, refreshments and lunch.

An invoice and receipt will be issued upon receipt of payment.

Please do not forget to indicate your e-mail address.



Parc Hotel Alvisse

A number of rooms have been pre-booked by OLAS at the Park Hotel Alvisse, 120, route de Echternach, L-1453 Luxembourg, the hotel of the meeting venue.

This hotel offers free Wi-Fi, use of fitness and wellness area, including indoor and outdoor pool area, as well as a bar and a restaurant.

You can book your accommodation directly with the Parc Hotel Alvisse following the instructions hereafter:

Secured Online Booking using the following link: http://www.parc-hotel.lu/prebooking/

  1. Click on this link to be transferred directly on the hotel booking page.
  2. Fill in your requested arrival and departure date (between 12th and 14th of May 2020).
  3. Fill in the special promotion/discount code for the 45th EA GA, which is: ILNAS-2020.
  4. Check the availability by clicking on « Show Availability »
  5. ATTENTION: Without the dates and the promotion code, your special rates will not be visible and not applied!

The negotiated room rates for the venue are:

  • Single room: 107€/night including VAT and breakfast,
  • Double room: 129€/night incl. VAT and breakfast.



Please note that May is a very busy month in Luxembourg, so we highly recommend to book the hotel as soon as possible.

The deadline for reservation of hotel rooms at the Parc Hotel Alvisse is the 31st of March 2020. After this date, accommodation at this hotel cannot be guaranteed. Reservation of accommodation and payment is directly done at the hotel.

Cancellation policy:

  • Free cancellation until 24 hrs before arrival.
  • No show’s are invoiced 100%.
  • Late cancellation’s are invoiced 100%.

If you decide to book a hotel room in another hotel in downtown Luxembourg or Luxembourg Kirchberg, please feel free to do so but please let us know, by sending us a short information at: olas@ilnas.etat.lu.

Alternative hotels

Please find hereafter some alternative proposals for you but without negotiated rates. These hotels are not too far away from the venue:

5* Hotel in Luxembourg:

4* Hotels in Luxembourg

3* Hotels in Luxembourg

Visa requirements

Application procedure for a short stay visa (visa C)

Participants from third countries (non-European countries) are subject to a visa obligation and must apply for a short stay Schengen visa (visa C)  

Visa applications should in principle be lodged at least 20 calendar days before the Annual Meeting and cannot be lodged earlier than 3 months before the start of meeting.
Holders of a multiple-entry visa may lodge the application before the expiry of the visa valid for a period of at least 6 months.

The applicant must submit a completed and signed Schengen visa application in person at:

  • the Luxembourg diplomatic mission or consulate in his country of residence;
  • or, failing that, the embassy or consulate of the country in the Schengen area which represents Luxembourg for the issuance of visas.

The application must be accompanied by the following documents:

  • 2 recent and identical identity photos;
  • a valid passport or a travel document accepted in the Schengen area, which is valid for at least 3 months after the expiry date of the requested visa;
  • supporting documents associated with the Annual Meeting:
    • official letter of invitation;
    • your hotel reservation;
    • a return airline ticket;
  • proof of sufficient means of subsistence (bank account statements, cash, credit cards, etc.);
  • proof of legal residence in the usual country of residence;
  • health insurance covering the travel period.


Information about Luxembourg

A green and smart nation in the heart of Europe

Discover the Grand Duchy of Luxembourg, a multicultural nation, one of the European Institutions capitals and financial centers in the heart of Europe. Between tradition and modernity, Luxembourg offers many cultural landmarks and sightseeing opportunities, including UNESCO World Heritage monuments and numerous museums.

Please find in this section an overview of the Grand Duchy, a portrait of the political system, the economy and the financial center, as well as information on transportation.



Luxembourg in few words

Please find in this section more information on Luxembourg’s climate, languages, shopping, public holidays and useful facts.

Fact Sheet

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Luxembourg, an overview

Getting around in Luxembourg

The airport is about 8 km away from the venue and at same distance from Luxembourg City center. Taxis will bring you to the venue (Parc Hotel Alvisse) in less 15 minutes from the airport. For more information about public transport, please visit the Mobilitéit webpage.

Luxembourg also offers many cycle-paths and a public bicycle service called vel’OH. For more information, please visit the vel’OH webpage. Taxis can be easily found at the airport, the railway station and in connecting hubs. For more information on transportation, please visit this website.

A brief overview

Through which political system is Luxembourg being governed? What are its national symbols? What are its most popular festivals and traditions? What are its economic characteristics and key numbers?

Read this page for an instant guide to the Grand Duchy of Luxembourg!


Luxembourg political system

What are the political institutions of the Grand Duchy of Luxembourg?
What is the 'Luxembourg model'?

Visit luxembourg.lu, the official portal of the Grand Duchy of Luxembourg, to find out more about Luxembourg's political system.

Doing business in Luxembourg

The Grand Duchy of Luxembourg is your ideal gateway to the European market of over 500 million consumers. Are you interested in investing in Luxembourg as an economic and financial actor?

Visit Luxembourg.lu to find 9 reasons to invest in the Grand Duchy of Luxembourg.

Luxembourg's financial sector

The Luxembourg financial center offers a diverse range of financial services connecting investors and markets around the world. Its stability and innovative mindset make Luxembourg an ideal European hub for global financial institutions. To learn more on the financial center, please visit https://www.luxembourgforfinance.com/en/homepage/

Visiting Luxembourg - a brief fact-sheet


Luxembourg has a sub-Atlantic climate and tends to be humid and cold. The average annual temperature is around 9°C. The climate varies between the oceanic climate in the Atlantic region (mild and wet winters) and the continental climate of the East European plains (harsh winters and wet summers). The oceanic influence brings rain in every season, while the continental influence delivers a biting dry cold in the winter. The average temperature ranges from 0°C in January to 17°C in July. The difference in temperature between the north and the south rarely exceeds 2°C. For more information, please consult Luxembourg's meteorological website.

Electric power supply

Voltage: 230 volts

Frequency: 50 Hz

Electrical plug type: Type F


The linguistic situation in Luxembourg is characterised by the recognition and use of 3 languages: Luxembourgish, French and German. Lëtzebuergesch or Luxembourgish, a Moselle Franconian dialect which is the maternal language of most native Luxembourg people, is the national language. French is the language used for legislative matters. French, German and Luxembourgish all share the status of judiciary and administrative languages.

Luxembourg is characterised by a multilingualism shared by around 300,000 native Luxembourg people.

Local time

Luxembourg belongs to the Central European time zone (CET, Central European Time). The time difference with Greenwich Mean Time is two hours in summer (GMT + 2) and one hour in winter (GMT +1). During the night of 24-25 October 2015, the clocks will go back one hour.


The official currency of Luxembourg is the euro. In general, banks offer currency exchange services and there are also independent bureaux de change in the city centre. Otherwise, cash machines accept most credit and debit cards. All major credit cards are widely accepted in Luxembourg.

Opening hours


Shops are normally open Monday to Saturdays from 09:00 to 18:00. Large shops and supermarkets are usually open until 20:00.


Opening hours vary from bank to bank, but are generally between 09:00 and 16:00 or 17:00 Monday to Friday.

Restaurants and cafés

Restaurant opening hours can vary from place to place. Lunch is usually served from 12:00 to 14:00 and dinner from 19:00. For more information on gastronomy in Luxembourg, please consult this website.

Post offices

Post offices are normally open Monday to Fridays between 08:00 and 12:00 and 13:30 and 17:00. Some post offices in Luxembourg do not close at lunchtime: the post office near the railway station is open from 06:00 to 19:00, the post office in the city centre (25, rue Aldringen) is open from 07:00 to 19:00 and the post office in Kirchberg (33A, Avenue J.-F. Kennedy) is open from 09:00 to 18:00.


Emergency numbers

For the Emergency Services, dial 112, or for the Grand Ducal Police, dial 113.


Luxembourg international country code: + 352

Smoking in Luxembourg

Since 1 January 2014, smoking has not been permitted in public places: cafés; bars; restaurants; nightclubs; hotel premises; shopping centres and sports and leisure facilities.


In general, tips are left to the discretion of the customer. The practice is common in restaurants, where the tip is usually 

Tax Free

In many retail shops in Luxembourg-City, the value added tax (VAT) of 17% can be deducted from the products’ prices for travellers residing outside the EU for a minimum €74 spend on a single purchase. Refer to the Luxembourg Customs Office for more details (Administration des Douanes et Accises; www.do.etat.lu).

For more information, please consult: https://www.visitluxembourg.com/

Contact & Access

Contact OLAS

Mrs. Dimitra AREND

+352 247 743-60

Send email


Parc Hotel Alvisse

120 Route d'Echternach,
1453 Luxembourg

+352 43 56 43

Social event/gala dinner

Chateau de Bourglinster

8 Rue du Château,
6162 Bourglinster

Double click to activate the map