|Tuesday, 12 May 2020||19:00 - 22:00||Welcome reception Parkhotel Alvisse, salon Hollenfels (hosted by OLAS)|
|Wednesday, 13 May 2020||08:00 - 09:00||Registration EA General Assembly|
|09:00 - 10:30||GA Meeting (salon Europe)|
|10:30 - 11:00||Coffee Break and group photo session|
|11:00 - 12:30||GA Meeting|
|12:30 - 13:30||Lunch Break|
|13:30 - 15:00||GA Meeting (salon Europe)|
|15:00 - 15:30||Coffee Break|
|15:30 - 18:00||GA Meeting (incl. Coffee Break, salon Europe)|
|18:30 -||Sightseeing bus tour before heading to the Gala Dinner at Château de Bourglinster (hosted by OLAS)|
|Thursday, 14 May 2020||09:00 - 10:30||GA Meeting (incl. Coffee Break, salon Europe)|
10:30 - 11:00
11:00 - 12:30
12:30 - 13:30
13:30 - 15:00
GA Meeting (incl. Coffee Break, salon Europe)
The Parc Hotel Alvisse is situated no more than a five-minute drive from Luxembourg’s city-center and quite close to the airport & the Kirchberg Plateau – home of the European institutions.
120, Route d’Echternach
(+352) 43 56 43
(+352) 43 69 03
How to find the hotel
The registration fee will be charged per meeting day.
Please indicate the meeting events you wish to participate in.
The fee shall be paid exclusively via bank transfer to the indicated account.
- 1 day fee: €145,00 (VAT included)
- 2 days fee: €290,00 (VAT included)
The deadline for the submission of registration and payment of the total registration fee is 31st of March 2020 at the latest. This fee includes all meeting facilities, refreshments and lunch.
An invoice and receipt will be issued upon receipt of payment.
Please do not forget to indicate your e-mail address.
A number of rooms have been pre-booked by OLAS at the Park Hotel Alvisse, 120, route de Echternach, L-1453 Luxembourg, the hotel of the meeting venue.
This hotel offers free Wi-Fi, use of fitness and wellness area, including indoor and outdoor pool area, as well as a bar and a restaurant.
You can book your accommodation directly with the Parc Hotel Alvisse following the instructions hereafter:
Secured Online Booking using the following link: http://www.parc-hotel.lu/prebooking/
- Click on this link to be transferred directly on the hotel booking page.
- Fill in your requested arrival and departure date (between 12th and 14th of May 2020).
- Fill in the special promotion/discount code for the 45th EA GA, which is: ILNAS-2020.
- Check the availability by clicking on « Show Availability »
- ATTENTION: Without the dates and the promotion code, your special rates will not be visible and not applied!
The negotiated room rates for the venue are:
- Single room: 107€/night including VAT and breakfast,
- Double room: 129€/night incl. VAT and breakfast.
Please note that May is a very busy month in Luxembourg, so we highly recommend to book the hotel as soon as possible.
The deadline for reservation of hotel rooms at the Parc Hotel Alvisse is the 31st of March 2020. After this date, accommodation at this hotel cannot be guaranteed. Reservation of accommodation and payment is directly done at the hotel.
- Free cancellation until 24 hrs before arrival.
- No show’s are invoiced 100%.
- Late cancellation’s are invoiced 100%.
If you decide to book a hotel room in another hotel in downtown Luxembourg or Luxembourg Kirchberg, please feel free to do so but please let us know, by sending us a short information at: firstname.lastname@example.org.
Please find hereafter some alternative proposals for you but without negotiated rates. These hotels are not too far away from the venue:
5* Hotel in Luxembourg:
4* Hotels in Luxembourg
3* Hotels in Luxembourg
Application procedure for a short stay visa (visa C)
Participants from third countries (non-European countries) are subject to a visa obligation and must apply for a short stay Schengen visa (visa C)
Visa applications should in principle be lodged at least 20 calendar days before the Annual Meeting and cannot be lodged earlier than 3 months before the start of meeting.
Holders of a multiple-entry visa may lodge the application before the expiry of the visa valid for a period of at least 6 months.
The applicant must submit a completed and signed Schengen visa application in person at:
- the Luxembourg diplomatic mission or consulate in his country of residence;
- or, failing that, the embassy or consulate of the country in the Schengen area which represents Luxembourg for the issuance of visas.
The application must be accompanied by the following documents:
- 2 recent and identical identity photos;
- a valid passport or a travel document accepted in the Schengen area, which is valid for at least 3 months after the expiry date of the requested visa;
- supporting documents associated with the Annual Meeting:
- official letter of invitation;
- your hotel reservation;
- a return airline ticket;
- proof of sufficient means of subsistence (bank account statements, cash, credit cards, etc.);
- proof of legal residence in the usual country of residence;
- health insurance covering the travel period.
For further information, please check the links below
For getting an OLAS invitation letter for the EA GA, please contact:
Mrs. Dimitra AREND
Information about Luxembourg
A green and smart nation in the heart of Europe
Discover the Grand Duchy of Luxembourg, a multicultural nation, one of the European Institutions capitals and financial centers in the heart of Europe. Between tradition and modernity, Luxembourg offers many cultural landmarks and sightseeing opportunities, including UNESCO World Heritage monuments and numerous museums.
Please find in this section an overview of the Grand Duchy, a portrait of the political system, the economy and the financial center, as well as information on transportation.
Luxembourg in few words
Please find in this section more information on Luxembourg’s climate, languages, shopping, public holidays and useful facts.
Luxembourg, an overview
Getting around in Luxembourg
The airport is about 8 km away from the venue and at same distance from Luxembourg City center. Taxis will bring you to the venue (Parc Hotel Alvisse) in less 15 minutes from the airport. For more information about public transport, please visit the Mobilitéit webpage.
Luxembourg also offers many cycle-paths and a public bicycle service called vel’OH. For more information, please visit the vel’OH webpage. Taxis can be easily found at the airport, the railway station and in connecting hubs. For more information on transportation, please visit this website.
A brief overview
Through which political system is Luxembourg being governed? What are its national symbols? What are its most popular festivals and traditions? What are its economic characteristics and key numbers?
Read this page for an instant guide to the Grand Duchy of Luxembourg!
Luxembourg political system
What are the political institutions of the Grand Duchy of Luxembourg?
What is the 'Luxembourg model'?
Visit luxembourg.lu, the official portal of the Grand Duchy of Luxembourg, to find out more about Luxembourg's political system.
Doing business in Luxembourg
The Grand Duchy of Luxembourg is your ideal gateway to the European market of over 500 million consumers. Are you interested in investing in Luxembourg as an economic and financial actor?
Visit Luxembourg.lu to find 9 reasons to invest in the Grand Duchy of Luxembourg.
Luxembourg's financial sector
The Luxembourg financial center offers a diverse range of financial services connecting investors and markets around the world. Its stability and innovative mindset make Luxembourg an ideal European hub for global financial institutions. To learn more on the financial center, please visit https://www.luxembourgforfinance.com/en/homepage/
Visiting Luxembourg - a brief fact-sheet
Luxembourg has a sub-Atlantic climate and tends to be humid and cold. The average annual temperature is around 9°C. The climate varies between the oceanic climate in the Atlantic region (mild and wet winters) and the continental climate of the East European plains (harsh winters and wet summers). The oceanic influence brings rain in every season, while the continental influence delivers a biting dry cold in the winter. The average temperature ranges from 0°C in January to 17°C in July. The difference in temperature between the north and the south rarely exceeds 2°C. For more information, please consult Luxembourg's meteorological website.
Electric power supply
Voltage: 230 volts
Frequency: 50 Hz
Electrical plug type: Type F
The linguistic situation in Luxembourg is characterised by the recognition and use of 3 languages: Luxembourgish, French and German. Lëtzebuergesch or Luxembourgish, a Moselle Franconian dialect which is the maternal language of most native Luxembourg people, is the national language. French is the language used for legislative matters. French, German and Luxembourgish all share the status of judiciary and administrative languages.
Luxembourg is characterised by a multilingualism shared by around 300,000 native Luxembourg people.
Luxembourg belongs to the Central European time zone (CET, Central European Time). The time difference with Greenwich Mean Time is two hours in summer (GMT + 2) and one hour in winter (GMT +1). During the night of 24-25 October 2015, the clocks will go back one hour.
The official currency of Luxembourg is the euro. In general, banks offer currency exchange services and there are also independent bureaux de change in the city centre. Otherwise, cash machines accept most credit and debit cards. All major credit cards are widely accepted in Luxembourg.
Shops are normally open Monday to Saturdays from 09:00 to 18:00. Large shops and supermarkets are usually open until 20:00.
Opening hours vary from bank to bank, but are generally between 09:00 and 16:00 or 17:00 Monday to Friday.
Restaurants and cafés
Restaurant opening hours can vary from place to place. Lunch is usually served from 12:00 to 14:00 and dinner from 19:00. For more information on gastronomy in Luxembourg, please consult this website.
Post offices are normally open Monday to Fridays between 08:00 and 12:00 and 13:30 and 17:00. Some post offices in Luxembourg do not close at lunchtime: the post office near the railway station is open from 06:00 to 19:00, the post office in the city centre (25, rue Aldringen) is open from 07:00 to 19:00 and the post office in Kirchberg (33A, Avenue J.-F. Kennedy) is open from 09:00 to 18:00.
For the Emergency Services, dial 112, or for the Grand Ducal Police, dial 113.
Luxembourg international country code: + 352
Smoking in Luxembourg
Since 1 January 2014, smoking has not been permitted in public places: cafés; bars; restaurants; nightclubs; hotel premises; shopping centres and sports and leisure facilities.
In general, tips are left to the discretion of the customer. The practice is common in restaurants, where the tip is usually
In many retail shops in Luxembourg-City, the value added tax (VAT) of 17% can be deducted from the products’ prices for travellers residing outside the EU for a minimum €74 spend on a single purchase. Refer to the Luxembourg Customs Office for more details (Administration des Douanes et Accises; www.do.etat.lu).
For more information, please consult: https://www.visitluxembourg.com/
Contact & Access
Mrs. Dimitra AREND
+352 247 743-60
Parc Hotel Alvisse
120 Route d'Echternach,
+352 43 56 43
Social event/gala dinner
Chateau de Bourglinster
8 Rue du Château,